NICEE 2017: Student, Parent, Chaperon Registration

NICEE 2017 Student, Parent, and Chaperon Registration

Registration Opens: April 1, 2017*

Registration Deadline: May 2, 2017

The first step in registration will be done by your state affiliate program leader, for students entering NICEE through a state affiliate program. Once this is done, students and parents will receive an email with account information and directions from the system to complete the student and parent’s registration and the student or teams’s project information in our Pitch Wizard registration system.

Student Registration is a two-step process:

  1. Individual registration
  2. Project registration

Important:  All projects will be reviewed for acceptance to NICEE 2017 to make sure they meet minimum eligibility requirements (see Competition Rules).  Upon acceptance to the event, you will be deemed a Finalist!

Registration Fees

There are two categories for registration. K-2 will compete online and Grade 3-12 will compete in person in Washington D.C.

Grades K-2 Registration

(Online Competition Only) – $50

Registration includes a T-Shirt, commemorative program and a National Finalist certificate. Note: Registration fees are not tax deductible.

Grades 3-12 Registration

(In Person Competition) – $175

Registration includes a T-Shirt, commemorative program, a National Finalist certificate, access to all NICEE events, all NICEE meals, an IMAX movie ticket, and one round trip Metro ticket to get to the Smithsonian Museums on the National Mall in Washington D.C. Any other local transportation or transportation to Washington D.C is the responsibility of the delegation. Note: Registration fees are not tax deductible.

Parent and Chaperon Registration

(In Person Competition) – $175

Registration includes access to all NICEE events, all NICEE meals, an IMAX movie ticket, and one round trip Metro ticket to get to the Smithsonian Museums on the National Mall in Washington D.C. Any other local transportation or transportation to Washington D.C is the responsibility of the delegation. Note: Registration fees are not tax deductible.

*One parent may register per student. Additional family members can request being added to the wait list. Open spots will be filled on a first come first serve basis starting on May 3, 2017 at 5 pm ET.

Registration Deadlines and Process

  • Registration Opens: April 1, 2017
  • Last day of Registration: May 2, 2017
  • Wait List Registration Opens: May 3, 2017

Information Needed to Register

Step One — individual registration 

Please have all this information ready before you begin to register

  • Parent, Teacher or Chaperon name, email and phone
  • Student Inventor name
  • Student Inventor’s name as it should appear on official certificate
  • Student Inventor’s shipping address
  • Parent/guardian name
  • Parent/guardian phone number
  • Parent/guardian email
  • Name of the school
  • School location (city, state)
  • Student Inventor’s grade
  • Will any family members be traveling with the Student Inventor? How many?
  • Will the Student Inventor be staying with a parent or fellow Student Inventor?
  • Does the Student Inventor have a chaperon?
  • Who is their chaperon?
  • Student Inventor’s ethnicity (optional – this information is important for fundraising)
  • Student Inventor’s t-shirt size
  • Any student food allergies or dietary restrictions

Step Two — project registration

Program Name (public, private, non-school program)

  • Invention name
  • Student Inventor(s) name(s)
  • Home City/State
  • Picture of inventor or team with their invention, and/or poster (jpg, limit of 50MB per file)
  • Purpose of the invention (75 words max)
  • Brief description of how the invention works (75 words max)
  • Preferred industry category assignment (for judging)
  • Picture(s) of the invention and poster (jpg, limit of 50MB per file)
  • Pitch video link (see video rules below)

Note: Check you image and scan file sizes before uploading.

Important information about the video pitch portion of the competition:

Video pitch rules:

  • Maximum length = 4-minutes
  • There should be NO editing or production
  • The video should run continuously, no stopping and starting the recording device
  • Parents of students may prompt them with questions on the video (often needed for younger competitors)

A key skill set we are hoping to incent teachers to train their kids in is the art of the pitch. In this competition, the pitch is an essential element of being able to condense all of your thoughts about your project into a concise four minutes.  If you think about having to give a pitch at the front of class, you don’t have the opportunity to pause your speech while you gather thoughts or to go to different rooms to have different atmospheres to pitch in;  all you have is your four minutes and any props you have handy, including your poster and your prototype.  So including the pitch video as part of our process is meant to instruct about the invention and the process of inventing. We are not judging kids on who can create the best video production — we care about the content of the video. We’re aiming for continuously running unedited videos to make sure the playing field is as level as possible.

We might at a future date include another element of the competition for produced advertisement-like videos which would indeed be a fun element to include. Some regional competitions haven’t even happened yet, so many will be working on significantly compressed timelines. Additionally, some won’t have access to editing and we don’t want to arbitrarily disadvantage them.  We believe that a continuously running video emulates what the environment would be like in the actual judging circle where a student has four minutes to make their pitch in front of the judging circle, and is therefore the easiest and more applicable to make.

Students should refer to the judging rubric on the Competition Rules page, as well as to the blog posting about Creating Your NICEE 2017 Pitch Video.  For parents of younger kids, see the blog for prompt questions you might ask of your child in the video to help them through their presentation — an in-person judge would do the same with younger children.

IMPORTANT: Do not set videos as “private” on YouTube or Vimeo. This will leave them inaccessible to the judges. Set videos to either “public” or “unlisted”.

Step Three — Release Forms

All registrants will have to sign a release form acknowledging that photographs and video will be taken throughout the event. Also, registrants will acknowledge a waiver of liability for the conference organizers.

Post Registration

After you successfully register, you will start on a process that will make a number of assignments and require action on your part.

  • In the registration system, each student will have a dashboard to monitor their progress through the required milestones. 
  • New milestones may be added as needed. Please check back occasionally for new tasks.
  • Reminder emails will be sent from this system for new or missing elements. 

Cancellation/Refund Policy

Cancellations and refunds can be made until registration closes on May 2, 2017. After that all registrations are committed and not refundable because we have to place non-refundable deposits based on your commitments. Registrations are transferable until May 26, 2017. Contact nicee@stemie.org to request a registration transfer.

Code of Conduct

Student inventors and entrepreneurs attending the National Invention Convention and Entrepreneurship Expo are expected to be role models and competitors with ethics and integrity.  All attendees will be required to sign a Code of Conduct which affirms the following:

  1. A Finalist guilty of any of the following will fail to qualify and/or will forfeit all awards received and may be banned from all future participation in STEMIE programs: Presents another inventor’s work as one’s own and/or fabricates data.
  2. The use of tobacco products, alcoholic beverages and/or drugs is prohibited.
  3. All NICEE attendees must adhere to the STEMIE Program Harassment Policy and are required to report any harassment to a STEMIE Coalition authority.
  4. Respect for USPTO, hotel, and museum property is required. Finalists shall be solely responsible and liable for any damage to USPTO, hotel or other property caused by Finalist. Tampering with or removing signage or other STEMIE Coalition/NICEE property is strictly prohibited.
  5. Finalists  are expected to be in their own rooms no later than 12:00 o’clock midnight each day. Chaperons may require students to report to their rooms earlier than the designated STEMIE Coalition/NICEE curfew.
  6. Appropriate attire is expected. Please plan to wear your provided T-Shirt for all event days and activities.
  7. Finalist attendance is mandatory at the judging circle and the award ceremony on Saturday. Participants are encouraged to attend all NICEE events.

Releases

All attendees attending the National Invention Convention and Entrepreneurship Expo are expected to sign the following releases to exhibit at the National Invention Convention and Entrepreneurship Expo.

Liability for Exhibits

Every effort will be made to protect exhibits from loss or damage. However, since the exhibition of projects at the National Invention Convention and Entrepreneurship Expo is open to the public, The STEMIE Coalition cannot and will not accept any liability or responsibility, of any nature, for any theft, loss or damage to any exhibit or any other property of any Finalist. Accordingly, it is recommended that each Finalist take all prudent precautions to prevent any theft, loss or damage to his/her exhibit and/or other property. Each Finalist should secure and guard his/her exhibit and/or other property at all times during the exhibition of projects, and remove all valuable components, especially those that are easily portable, when the exhibit and/or other property is left unguarded by the Finalist. The STEMIE Coalition will not be liable or responsible for any theft, loss or damage to any exhibit that occurs during the shipping of the exhibit or while the exhibit is in transit to or from the exhibition hall.

Limitation of Liability

In consideration of Finalist’s participation in the National Invention Convention and Entrepreneurship Expo, Finalist and Finalist’s Parent/Legal Guardian agree to release, indemnify, and hold harmless The STEMIE Coalition from and against any and all liability for any injuries, loss, harm, damage, cost, or expense of any kind, including, without limitation, property damage, personal injury, and/or death, arising in whole or in part, directly or indirectly, from Finalist’s participation in the National Invention Convention and Entrepreneurship Expo or Finalist’s acceptance, receipt, use, and/or misuse of any prize awarded to Finalist.

Publicity

The STEMIE Coalition and organizations and businesses sponsoring awards at the National Invention Convention and Entrepreneurship Expo may wish to publicize their involvement in the National Invention Convention and Entrepreneurship Expo, which may include using photographs or information about you in written reports or online publications and listings. We request your availability and cooperation when contacted, interviewed, photographed and videotaped by the media before, during and after the National Invention Convention and Entrepreneurship Expo. In addition, limited travel to local media outlets within the National Invention Convention and Entrepreneurship Expo host city or your hometown may be necessary to accommodate interview requests. Advance notice will be given and we appreciate your cooperation. I agree that appropriate information about me may be used for publicity purposes. This includes written materials and social media postings submitted by me as well as any photographs, videos or likenesses of me that may be used by The STEMIE Coalition or the sponsors of awards for the purposes of illustration, advertising or publication in any manner. I consent to the use of my name in connection therewith and agree that I will cooperate with publicity of the National Invention Convention and Entrepreneurship Expo. I understand that The STEMIE Coalition are not obligated to use nor provide compensation for any use of my likeness or information as described in this release.

Other Policies

Harassment Generally

The STEMIE Coalition prohibits harassment of any kind against any student, volunteer, or employee by an Adult, another student, volunteer, STEMIE Coalition employee, or third party for any reason including, but not limited to: age, national origin, race, color, religion, gender, sexual orientation, marital status, disability, ancestry and/or veteran status. Harassment includes but is not limited to slurs, epithets, threats, derogatory comments, unwelcome jokes, and teasing.

Any student or other person who feels that he or she is a victim of such harassment at a STEMIE Coalition program event should promptly report the matter to a STEMIE Coalition employee. If a STEMIE Coalition employee or Adult volunteer become aware of such a situation, he or she is under the responsibility to report to the proper STEMIE Coalition authority. Upon receipt of an allegation(s), an investigation will be initiated.  All such reports will be handled as confidentially as possible. The STEMIE Coalition may take appropriate disciplinary action against any person found to have violated the harassment policy.

No adverse action or retaliation will be allowed to be taken against a person who reports a violation or who participates in an investigation of this policy in good faith. Knowingly false accusations are prohibited and will be treated by disciplinary action comparable to that which would be applied to actual misconduct.

Sexual Harassment

Sexual harassment of or by any person in attendance at any STEMIE Coalition program is prohibited. Sexual harassment includes but is not limited to unwelcome sexual advances, requests for sexual favors, and/or verbal or physical conduct of a sexual nature including, but not limited to, drawings, pictures, jokes, teasing, or uninvited touching.

In accordance with this policy, unwelcome sexual advances, requests for sexual favors, sexual demands, or other verbal or physical conduct of a sexual nature will constitute sexual harassment when:

  • The conduct has the purpose or effect of unreasonably interfering with an affected person’s performance, or creating an intimidating, hostile, or offensive environment; or in third party situations, one or more individuals are reasonably offended by the sexual interaction, conduct, or communications between others.
  • The conduct has the effect of creating actual, perceived, or potential conflicts of interest, favoritism, disruption or lack of objectivity.

Any student or other person who feels that he or she is a victim of sexual harassment at any STEMIE program should promptly report the matter to a STEMIE Coalition employee or other Adult authority who must immediately present it to the proper STEMIE Coalition authority. If an STEMIE Coalition employee or adult volunteer becomes aware of such a situation, he or she is under a responsibility to contact the proper authority. Upon receipt of an allegation(s), an investigation will be initiated. All such reports will be handled as confidentially as possible. The STEMIE Coalition may take appropriate disciplinary action against any person found to have violated the sexual harassment policy.

No adverse action or retaliation will be allowed to be taken against a person who reports a violation or who participates in and investigation of this policy in good faith.  Knowingly false accusations are prohibited and will be treated by disciplinary action comparable to that which would be applied to actual misconduct.

What should I bring?

Inventor’s packing list:

  • A Positive Attitude!
  • Prototype or Invention
  • Log Book
  • Display Board/Poster

Casual clothes with shoes appropriate for walking a lot are most appropriate.

Students will be provided with a T-shirt and should plan to wear it over their clothes on Friday and Saturday. Students will also be provided with a rain poncho in the event of rain.


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